The 75 policies an Indian company is expected to have

Employment & appointment

Employment terms, designation, compensation, probation, working hours and notice period.

Employee master · Letters

Probation & confirmation

Probation duration, review process, extension and confirmation.

Employee master

Working hours & attendance

Timings, punctuality, weekly offs, late coming and regularisation.

Attendance

Remote / hybrid work

Eligibility, approvals, availability, security and equipment.

Dress code & workplace etiquette

Professional appearance, conduct and respectful communication.

Leave

Categories, eligibility, approval workflow, documentation and balances.

Leave

Sick leave

Illness absence, notification and medical documentation.

Leave

Earned / privilege leave

Accrual, application, carry-forward and encashment.

Leave · Full & final

Maternity / statutory leave

Applicable statutory leave and benefits.

Statutory leave

Holiday

Company, national and regional holidays.

Holidays

Leave without pay

Circumstances and approval process for unpaid leave.

Leave · Payroll run

Manpower requisition

Position creation, business justification, budget approval and hiring authorisation.

Recruitment

Recruitment & selection

Sourcing, screening, interviews, selection and offer process.

Recruitment

Employee referral

Referral eligibility, process and incentive conditions.

Background verification

Reference checks and handling of adverse findings.

Onboarding

Internship

Duration, stipend, supervision, evaluation, conversion and exit.

Onboarding & induction

Joining documentation, induction, IT access, assets and payroll setup.

Onboarding

Compensation & salary

Salary structure, pay dates, revisions and confidentiality.

Payroll run

Payroll

Processing, deductions, payslips, statutory deductions and records.

Payroll run · Payslips

Variable pay / incentive

Eligibility, targets, calculation, approvals and payout.

Payroll run

Bonus

Applicable statutory or company bonus arrangements.

Gratuity & bonus

Travel & expense

Business travel, accommodation, conveyance, approvals and reimbursement.

Travel claims

Employee benefits

Applicable insurance, wellness and other benefits.

Claims & flexi benefits

ESOP / equity

Grant, vesting, exercise and related terms, where applicable.

Performance management (PMS)

Goal setting, review cycles, self-assessment, ratings and finalisation.

Goal & KPI

Measurable goals, ownership and review during the cycle.

Promotion

Eligibility, performance criteria, approvals and effective dates.

Employee master · Letters

Internal transfer / job posting

Movement between teams, roles and internal opportunities.

Transfers

Learning & development

Training, certifications, development plans and reimbursement.

Succession planning

Identification and development of critical talent and roles.

Code of conduct

Integrity, professionalism, respect and responsible use of company resources.

Policies

Anti-harassment & POSH

Prevention, reporting and redressal, with the Internal Committee where applicable.

Equal opportunity

Fair employment practices; prohibits unlawful discrimination.

Conflict of interest

Outside employment, competing interests and disclosures.

Gifts & hospitality

Acceptable gifts, entertainment and business courtesies.

Whistleblower / speak-up

A channel for reporting serious misconduct, fraud or unethical behaviour.

Grievance redressal

How employees raise concerns, and the escalation process.

Support desk

Disciplinary & misconduct

Investigation, employee response, documentation and proportionate action.

Information security

Protection of company information, systems, credentials and business data.

Acceptable use

Appropriate use of laptops, internet, email, software and systems.

Password & access management

Password standards, MFA, access approvals and removal.

Roles & rights

Data privacy / personal data

Collection, use, access, retention, sharing and protection of personal data.

Roles & rights · Data export

Social media

Responsible use and protection of confidential company information.

BYOD

Security requirements for personal devices used for work, where permitted.

Company asset

Allocation, use, maintenance, return and loss or damage of assets.

Joiner-mover-leaver access

Creation, modification and revocation of employee system access.

Roles & rights · Transfers

Workplace health & safety

Safety responsibilities and incident reporting.

Employee well-being

Well-being initiatives and support programmes where offered.

Emergency & incident response

Fire, evacuation, security incidents and other emergencies.

Substance abuse

Prohibited use of alcohol or drugs at work, subject to applicable law.

Delegation of authority

Who can approve hiring, expenses, purchases and contracts.

Roles & rights

Procurement

Vendor selection, quotations, approvals and purchase orders.

Vendor management

Onboarding, due diligence, contracts, performance and offboarding.

Records retention

Retention, access, archival and secure disposal of company records.

Reports & compliance

Business travel

Authorisation, travel class, accommodation and expense rules.

Travel claims

Resignation & separation

Submission, acceptance, notice period and separation workflow.

Full & final

Notice period

Notice obligations, early release, handover and buyout provisions.

Full & final

Absconding / unauthorised absence

Escalation and disciplinary process for prolonged absence.

Attendance

Termination

Separation processes subject to contract and applicable law.

Full & final

Exit interview

Exit feedback collection and analysis.

Full & final settlement

Salary, leave encashment, recoveries, benefits and settlement documents.

Full & final

Asset recovery & access deactivation

Assets returned and system access removed at separation.

Roles & rights

Relieving & experience letter

Issuance of applicable employment and separation documents.

Letters

Corporate compliance

Companies Act, MCA, tax, accounting and statutory records and filings.

Employment & labour compliance

Employment, wage, working-time, leave and establishment requirements.

Reports & compliance

Social security compliance

PF, ESI, gratuity, professional tax and labour welfare fund obligations.

EPF · ESIC · PT · LWF

POSH compliance

Internal Committee, policy, awareness and redressal framework where applicable.

Tax & payroll compliance

TDS and payroll deductions, deposits and employee tax documentation.

TDS & Form 16

Data protection compliance

Privacy and data-security controls appropriate to the personal data held.

Roles & rights

Employee handbook

Central reference containing employee-facing policies and expectations.

Policies · ESS

Policy acknowledgement

Employees acknowledge receipt through a controlled process.

Policies · ESS

Policy exception process

Exceptions require documented approval from the designated authority.

Policy review & version control

Each policy has an owner, version, effective date and review date.

Compliance calendar

Requirement, applicability, frequency, due date, owner, evidence and status.

Reports & compliance

Document & record control

Policies and records stored securely with controlled access and retention.

Data export