Hire & Onboard
Recruitment & onboarding
From an approved vacancy to a joiner already in the employee master.
Hiring usually ends where the HRMS begins, which is why the same details get typed twice. Here the candidate’s own submission becomes the employee record, so day one starts with the data already in place.
Offer · Quality Engineer
Kabir S. · Plant, Pune
- ✓Interview scorecards in
- ✓CTC calculated: in-hand and employer cost
- 3HR Head approval
- 4Digital acceptance
- 5Candidate to employee, one click
On acceptance the record carries straight into onboarding. Nothing is typed twice.
Illustrative · sample data
Without a system
How this gets done today
A vacancy is approved over email, candidates are tracked in a spreadsheet, the offer is drafted in Word, and the joiner arrives with a folder of photocopies that somebody types into the payroll system.
Every step is a retype, and the PAN that was mistyped in week one surfaces eleven months later in a Form 130.
What it does
Inside recruitment & onboarding
01
Manpower requisition workflow
A vacancy is raised, routed for approval and tracked, so the headcount being recruited for is the headcount that was actually sanctioned.
02
Job description generation
Draft a JD from the role and requirement rather than starting from the last one somebody saved.
03
A candidate pipeline you can see
Applications, stages, interview outcomes and status in one view, instead of one recruiter’s spreadsheet.
04
Offer letters on your letterhead
Generate the offer with the CTC breakup attached, send it, and track whether it was opened, accepted or is still sitting there.
05
The candidate fills in their own details
Personal details, bank account, PF and nominee information are entered by the joiner in their own portal. They are the only person who knows them accurately.
06
Document collection and verification
PAN, Aadhaar, education and past-employment proof collected against a checklist, then verified and marked off. You can see what is still missing before day one.
07
Bulk employee upload
Bringing an existing workforce in is a spreadsheet upload, not a data-entry project.
08
Straight into the employee master
On joining, the verified record becomes the employee record. Nothing is retyped, so nothing is mistyped.
On the demo call
What you will see working
The joiner does the typing
And they get it right, because it is their own bank account and their own PAN.
Who it’s for
What each person gets out of it
- HR
- Day one starts with a complete, verified record already in the system.
- Hiring managers
- Raise a requisition and see the pipeline without chasing the recruiter.
- Candidates
- One portal for the offer, the documents and the details.
- Finance
- Recruitment is against sanctioned headcount, visible before the offer goes out.
Works with
The modules this connects to
These are not integrations. They are the same system reading the same data.
Questions
About recruitment & onboarding
Can we move an existing workforce in without retyping it?
Yes, that is what the bulk upload is for. Employee master data, salary structures and opening leave balances come in from a spreadsheet, and we help map the columns during implementation.
Do offer letters use our own letterhead and format?
Yes. Letter templates and letterheads are configured per legal entity, so a group with several companies issues each offer on the right one.
See EZER on your own data
See recruitment & onboarding on your own data
Tell us your headcount and your states, and we will walk through recruitment & onboarding against your actual setup rather than a generic demo account.
No obligation, no credit card, and we won't add you to a mailing list without asking.